Firefighter scheduling software for shifts, time, and leave

Officers and administrators build the schedule for the department and publish it when it is ready. Publishing is what makes the schedule visible to members, so a draft in progress does not create confusion about who is on.

Once published, each member sees their own shifts on their own device. Changes to a published schedule are surfaced through notifications rather than depending on someone remembering to pass the message along.

When approved leave opens a scheduled shift, members can ask to cover it and a supervisor confirms or declines the assignment. StaCom does not currently provide competitive shift bidding, member-to-member trades, or automated staffing and callback lists.

Hours captured as they happen are far more reliable than hours reconstructed at the end of a pay period. Members clock in and out from a phone, tablet, or station computer, and those entries build the timesheet directly.

An entry left open — a clock-in with no matching clock-out — is surfaced rather than sitting unnoticed until payroll preparation, so it can be resolved while people still remember the shift.

Clock entries roll up into a timesheet for each member, which can be reviewed against the schedule that was published. Members can see their own timesheet at any point in the period instead of waiting for a printout.

Officers and administrators review submitted timesheets in a single approval queue alongside leave requests. When something is wrong, the timesheet is corrected and resubmitted, and the resubmission goes back through review — the record shows the correction rather than quietly replacing the original figure.

Members submit leave requests in the same place they see their schedule, and can check the status themselves rather than following up with an officer.

Decisions are recorded against the request, so the reason a shift changed stays attached to the change. When approved leave opens coverage, members can ask to cover that shift and a supervisor approves or declines the request.

Hours are organised by pay period, and pay codes can be applied so different categories of time are distinguished in the figures rather than merged into one total. Overtime is tracked as part of that picture.

At the end of a period, administrators review timesheets, resolve exceptions, approve what is correct, and export the figures. StaCom does not process payroll itself; it produces reviewed, approved numbers that your existing payroll process uses.