Reusable templates
Build check sections and required prompts around the way each department inspects its units.
Guide
Fire apparatus check software that connects inspections and maintenance
A practical guide to repeatable apparatus checks, deficiency follow-up, meter-based service schedules, and permanent fleet history.
An apparatus check is useful only when the department can act on what it finds. The check, deficiency, unit status, maintenance schedule, and completed service should form one operational history instead of separate paper trails.
StaCom connects those current workflows while preserving the department's own templates and cadence. This guide describes capabilities available today.
What StaCom does today
Scheduled checks
Assign daily, weekly, monthly, after-run, or custom-interval checks to each apparatus.
Deficiency follow-up
Capture severity and progress while keeping Needs Attention or Out of Service visible.
Meter readings
Record odometer, engine-hour, and pump-hour readings with checks and fleet history.
Preventive maintenance
Watch service due by date, mileage, engine hours, or combined thresholds.
Connected history
Review submitted checks, deficiency actions, completed service, costs, vendors, and notes.
Checks built around department practice
Administrators can create reusable templates with sections and required prompts instead of forcing every apparatus into one generic form. Prompt types include pass/fail, yes/no, present/missing, numeric, percentage, text, and initials.
Each template can be assigned to the appropriate apparatus with a daily, weekly, monthly, after-run, or custom interval. Crews then complete the expected check and record readings and responses in the same unit history.
Turn a failed check into accountable follow-up
A failed or missing response can become a deficiency with the severity and context officers need. Deficiencies can move through open, in-progress, deferred, resolved, or cancelled states rather than disappearing after the original check is submitted.
Needs Attention
Keep an unresolved issue visible without automatically treating the unit as unavailable.
Out of Service
Clearly identify a deficiency severe enough to affect operational unit status.
Work order connection
Link follow-up repair work when Work Orders + Purchase Orders is enabled.
Resolution history
Preserve the original finding and the actions taken to resolve it.
Preventive maintenance and service records
Maintenance schedules can be driven by elapsed days, mileage, engine hours, or a combination. Current readings support due-soon and overdue assessment without replacing the department's maintenance policy.
When service is completed, the department can record date, cost, vendor, readings, and notes. That service remains in the apparatus history alongside submitted checks and deficiency follow-up.
What to check before you choose
- Can templates match the actual checks crews perform on different units?
- Can required checks run on daily, weekly, monthly, after-run, or custom cadences?
- Does a failed item produce visible follow-up instead of ending with the form?
- Can unit status distinguish Needs Attention from Out of Service?
- Can maintenance use date and meter thresholds and retain completed service history?
Frequently asked questions
- Can departments build their own apparatus check templates?
- Yes. Administrators can create reusable sections and prompts with pass/fail, yes/no, present/missing, numeric, percentage, text, and initials responses.
- What check schedules does StaCom support?
- Templates can be assigned to apparatus on daily, weekly, monthly, after-run, or custom-interval cadences.
- What happens when a check finds a problem?
- A failed or missing item can become a deficiency with severity and status. Officers can track it through open, in-progress, deferred, resolved, or cancelled states and show Needs Attention or Out of Service status.
- Does StaCom include preventive maintenance?
- Yes. Departments can schedule service by date, mileage, engine hours, or a combination, then record completed service, costs, vendor, meter readings, and notes.
Keep reading
Apparatus Checks module
See the full capability list, workflows, connections, and pricing.
Read moreWork order guide
See how deficiencies and repair work can continue through closure.
Read moreInventory guide
Track station and apparatus stock, lots, movement, and expiration.
Read morePricing
Base Platform plus optional modules, billed monthly or annually.
Read morePeople · Equipment · Readiness
Keep checks, deficiencies, and service in one apparatus history.
Start a 14-day trial with no credit card, or request a guided look at checks and preventive maintenance.