Location-level stock
Quantities per station, apparatus, or storage location instead of a single department-wide figure.
Guide
Fire department inventory software for station and apparatus stock
How Fire and EMS departments keep supply and equipment counts accurate across stations and apparatus — and exactly what StaCom's Inventory & Equipment module does today.
Inventory work in a department is rarely one big count. It is a dozen small events a week: a bag restocked after a call, a case moved from the storeroom to Engine 2, a lot that quietly expires in a cabinet. A spreadsheet cannot keep up with that, because the people making those changes are not at the spreadsheet.
This page covers what inventory software needs to handle in a fire or EMS setting, and describes only the capabilities StaCom provides today.
What StaCom does today
Barcode scanning
Scan item codes with a phone camera or a USB or Bluetooth scanner to find and act on stock quickly.
Lots and expiration
Track stock by lot with expiration dates so dated supplies are visible before they lapse.
Low-stock and expiry alerts
Reorder levels and expiry windows surface what needs attention before it is needed on a call.
Movement workflows
Use, transfer, restock, and adjustment recorded as accountable transactions with the member who made them.
History and reporting
Item history and inventory reports for ordering decisions, review, and department records.
Tracking stock across stations and apparatus
A department-wide total is not useful to the officer standing at a compartment door. What matters is what is on that apparatus, at that station, right now.
StaCom holds quantities per location, so each station, apparatus, and storage area carries its own count. An item can exist in several locations at once, each with its own stock level and its own history, and the department view rolls those up when you need the wider picture.
Barcode scanning at the point of work
The count only stays accurate if recording a change is faster than not recording it. Scanning is what makes that true.
Crews can scan an item code using a phone or tablet camera while standing at the apparatus, or use a USB or Bluetooth scanner at a station computer for bulk work like restocking a delivery. The scan opens the item so use, transfer, or restock can be recorded on the spot.
Lots, expiration dates, and FEFO consumption
Dated supplies are the part of fire and EMS inventory that spreadsheets handle worst. A single item number can cover several lots with different expiration dates, and the useful question is always which lot to reach for.
StaCom tracks stock by lot with its expiration date. Consumption follows first-expired, first-out, so recording a use draws down the oldest usable lot first rather than whichever one happens to be nearest the front. Lots approaching their expiry are surfaced ahead of time, giving officers the window they need to rotate or reorder rather than discovering the problem during a check.
Use, transfer, restock, and adjustment
Every change to stock in StaCom is a recorded transaction rather than an edited number, and each one is attached to the member who made it.
Use
Record consumption at the location it happened, drawing down the appropriate lot and lowering the count crews and alerts rely on.
Transfer
Move stock between stations, apparatus, or storage so both the source and destination stay accurate and the movement is traceable.
Restock
Add received stock against the correct location and lot, so new deliveries and their expiration dates enter the record properly.
Adjustment and disposal
Correct a count or remove expired and unusable stock with the change kept in the history rather than silently overwritten.
Alerts, history, and reporting
Items can carry a reorder level, and stock that falls below it appears in the low-stock view and in notifications, so ordering is driven by current figures instead of memory. Expiration alerts work the same way, giving notice before a lot lapses.
Any item can be opened to see its stock across locations and the full sequence of movements behind that number. Inventory reports pull the same information together for ordering decisions, budget preparation, and department records.
What to check before you choose
- Can stock be tracked per apparatus, not just per station?
- Can crews record a change from a phone where the supplies actually are?
- Are dated supplies tracked by lot, with the oldest usable lot consumed first?
- Do low-stock and expiration warnings arrive before the item is needed?
- Is every movement attributable to a member for accountability?
- Can you produce inventory figures for ordering without rebuilding them by hand?
Frequently asked questions
- What is fire department inventory software?
- It is software that records what a department holds, where it is held, and every movement of that stock — use, transfer, restock, and adjustment — so counts stay current without a manual spreadsheet or paper sheet.
- Can we track stock separately for each station and apparatus?
- Yes. StaCom tracks quantities per location, so each station, apparatus, and storage area has its own count rather than one department-wide number.
- What barcode scanning does StaCom support?
- Items can be scanned with a phone or tablet camera, or with a USB or Bluetooth scanner on a station computer, to look up an item and act on it.
- How does StaCom handle expiration dates?
- Stock is tracked by lot with its expiration date, and items approaching expiry are surfaced ahead of time. Consumption follows first-expired, first-out so the oldest usable lot is drawn down first.
- Will it tell us when we are running low?
- Yes. Items can carry a reorder level, and stock falling below it is surfaced in the low-stock view and through notifications so ordering is based on current figures.
- Is there a record of who used or moved something?
- Yes. Every use, transfer, restock, adjustment, and disposal is stored as a transaction attached to the member who made it, and item history can be reviewed at any time.
Keep reading
Inventory & Equipment module
The module page with the full capability list, workflows, and pricing.
Read moreFire department management software
How the Base Platform and every StaCom module fit together.
Read moreFirefighter scheduling software
Schedules, time clock, timesheets, leave, and approvals.
Read morePricing
Base Platform plus optional modules, billed monthly or annually.
Read moreContact StaCom
Ask about fit, rollout, or a walkthrough for your stations.
Read morePeople · Equipment · Readiness
Bring your equipment picture up to date.
Add Inventory & Equipment to your department subscription, or ask for a guided look at how scanning, lots, and alerts work first.